Community Facility Use Requests are being accepted District-wide.
All Facility Requesters are encouraged to take a Covid-19 antigen test before entering District facilities, regardless of vaccination status. Information about District Covid Clinic testing sites is available on the CVESD main web page at www.cvesd.org.
All applicants running after school programs for students must agree to comply with
California Department of Public Health Guidance for Childcare Programs and
must provide a class roll sheet to the School Secretary.
The safety, health, and well-being of our students, staff, and the community are of the utmost importance to the Chula Vista Elementary School District. We are closely following guidelines provided by the State of California and County of San Diego regarding use of CVESD facilities. Conditions are regularly reassessed and could result in future restrictions.
School Site Administration approval is required for all facility use, which is also subject to final approval by the District Office. We highly recommend that interested parties contact the
school office about availability prior to entering a request in Facilitron.
Please see the information below regarding how to establish a Facilitron Account.
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The Governing Board recognizes that District Facilities and Grounds are a community resource and authorize their use by community groups for purposes provided for in the California Education Code "Civic Center Act" when such use does not interfere with school or District activities. See Board Policy and Administrative Regulation 1330.
Terms and Conditions
All requesters must read and agree to the District Terms and Conditions for Use of School Property for Public Purposes and as a Civic Center at the time the request is made. Failure to adhere to the Terms and Conditions may result in revocation of use and/or denial of future facility use within the District.
Insurance and Document Requirements
Please note, all requesters must submit valid Certificate of Insurance with the additional insured endorsement in the amount of $1,000,000/$2,000,000 aggregate, which names the Chula Vista Elementary School District, 84 East J Street, Chula Vista, CA 91910, as an additional insured. Click HERE to see a sample Certificate of Insurance with Endorsement.
Failure to provide the required Certificate of Insurance will result in the denial of the facility use request. Failure to update expired an expired Certificate of Insurance will result in a suspension of the requester's facility use permits until a renewed certificate of insurance is provided.
Non-profit organizations must submit a copy of the IRS 501(C)(3) Determination Letter along with a current IRS Form W-9 in order to qualify for reduced rental fees.
District has Priority
All facility use by community organizations is contingent upon facility availability. The school site and/or District have priority for all facility use. The School Principal determines which individuals and/or organizations may use school facilities. Facility use may be revoked at any time with little or no notice in the event the school and/or District needs the facility for school of District purposes.
Step By Step Instructions
The process for approval of facility use requests can be found HERE. Please click HERE for a video introduction to placing a request at www.facilitron.com. See below for more information on our facility use request system.
Requesting Facility Use
Please contact the school staff before requesting facility use at the school sites to determine site availability. Contact information for each school can be found at CVESD Schools. See Board of Education Meeting calendar for dates. Failure to submit a request on time will result in a delay of the facility use. Facility use may not begin until proper authorization has been received, either from the School Principal, and/or the Board of Education, as applicable.
The Chula Vista Elementary School District utilizes an online facility request and rental system called Facilitron designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes, and pay online.
In partnering with Facilitron, the District has launched custom facility use sites for the District and each school site – allowing facility use requests to be submitted at any time. You can view and request all District facilities.
Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on CVESD’s behalf. Payments can now be submitted conveniently online. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron. Please note that requests will not be processed until the required certificate of insurance is uploaded.
If assistance is needed for setting up an account and/or submitting a facility use request, contact Facilitron directly at: [email protected], or call: 800-272-2962 ext 1.
Facility Use Fees
Facility Use Fees are charged according to the District Fee Schedule. Payment is due for Direct Cost and Full Fee rentals at least one week prior to facility use. Cancellations must be made at least 72 hours prior to the date of the rental. Facility Use on weekends or during school breaks requires the presence of a custodian, and a minimum of 3 hours is charged. When entering a request, please choose "pay by mail" to defer fee payment until after the request is approved by the school site and District. Once approved, payment is due. In the event of use cancellation, a credit will be issued to the requester's account. To inquire about a refund, please contact Facilitron directly.
FAQs
Please visit our Frequently Asked Questions page for more information.
Online Payment
Online payment of invoices can be made during the facility request process.
Contact
Business Services and Support
(619) 425-9600 ext. 181370