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      • National Autism Acceptance Month
      • Ready, Set, CAASPP!
      • Health Station Receives Honorable Mention
      • CVESD School Site Teachers of the Year
      • CVESD Announces Opening of Sound Station
      • CVESD Honored by The NAMM Foundation
      • Teacher Appreciation Week
      • California All State Music Educator Award
      • Classified School Employee Week
      • GSDRA Award of Excellence
      • CVESD Accepting Applications for ICOC
      • Board Approves Juneteenth Flag
      • Help CVESD Name Our Newest School
      • CVESD Receives Two NSPRA Awards
      • 2023-24 School Year Information
      • Maxwell Transportation Center Groundbreaking
      • Celebrating the Opening of Two Community Schools
      • Sonia Sotomayor Elementary School
      • Boil Water Advisory
      • September 2023 Declared Attendance Awareness Month
      • September is National Suicide Prevention Month
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      • Station Experiences
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      • Supplemental Education Services
      • Visual and Performing Arts
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      • LEAD Program
    • Child Nutrition Services
      • Meal Application
      • Nutrition Education
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      • Transitional Kindergarten
      • Requirements and School Locator
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Facility Use Permits

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Chula Vista Elementary School District » District » Business Services » Facility Use Permits

Facility Use Permits

Facility use may now be requested for the 2023-24 school year at www.facilitron.com. Please review the terms and conditions for facility use carefully. The new facility use fees may be found in the document container at the bottom of this page.

Facility Use

The Governing Board recognizes that district facilities and grounds are a community resource and authorize their use by community groups for purposes provided for in the California Education Code "Civic Center Act" when such use does not interfere with school or district activities.

Terms and Conditions

All requesters must read and agree to the district terms and conditions for using school property for public purposes and as a Civic Center when the request is made. Failure to adhere to the terms and conditions may result in revocation of use and/or denial of future facility use within the district.

Insurance and Document Requirements

All requesters must submit a valid Certificate of Insurance with the additional insured endorsement for $1,000,000/$2,000,000 aggregate, and name the Chula Vista Elementary School District, 84 East J Street, Chula Vista, CA 91910, as an additional insured.

Failure to provide the required Certificate of Insurance will deny the facility use request. Failure to update the expired Certificate of Insurance will suspend the requester's facility use permits until a renewed certificate of insurance is provided. Non-profit organizations must submit a copy of the IRS 501(C)(3) Determination Letter and a current IRS Form W-9 to qualify for reduced rental fees.

District Priority

All facility use by community organizations depends upon facility availability. The school site and/or district have priority for all facility use. The school principal determines which individuals and/or organizations may use school facilities. Facility use may be revoked at any time with little or no notice if the school and/or district needs the facility for school district purposes.

Requesting Facility Use

please contact the school before requesting facility use at a school site to determine site availability. Contact information for each school can be found on the school's webpage. Failure to submit a request on time will result in a delay in facility use. Facility use may not begin until proper authorization has been received from the school principal or the district, as applicable.

The district utilizes an online facility request and rental system called Facilitron to provide a positive user experience. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters can access photos and descriptions, see real-time availability, get estimated quotes, and pay online. In partnering with Facilitron, the district has launched custom facility use sites for the district and each school site – allowing facility use requests to be submitted at any time. You can view and request all district facilities.

Facilitron will assist with setting up organization and user accounts and verifying non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance). Payments can now be submitted conveniently online. Payment options include major credit cards, checks, ACH/eCheck, and PayPal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system and/or obtained directly through Facilitron. Please note that requests will not be processed until the required certificate of insurance is uploaded.

If assistance is needed to set up an account and/or submit a facility use request, contact Facilitron directly at: [email protected], or call (800) 272-2962, Ext. 1.

Facility Use Fees

Facility use fees are charged according to the district Fee Schedule. Payment is due for direct cost and full-fee rentals at least one week before facility use. Cancellations must be made at least 72 hours before the rental date. Facility use on weekends or during school breaks requires the presence of a custodian, and a minimum of three hours is charged. When entering a request, please choose "pay by mail" to defer fee payment until after the school site and district approve the request. Once approved, payment is due. A credit will be issued to the requester's account in case of use cancellation. To inquire about a refund, please get in touch with Facilitron directly.

Online Payment

Online payment of invoices can be made during the facility request process.

Statutory Fees and Mitigation Report

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Web Links and Resources

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Chula Vista Elementary School District
84 East J Street, Chula Vista, CA 91910
Phone (619) 425-9600| Fax
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Chula Vista Elementary School District

84 East J Street, Chula Vista, CA 91910
(619) 425-9600|
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