Facility Use Permits
Using CVESD Facilities
Facility use can be requested at the Facilitron website. Please review the terms and conditions for facility use carefully. The new facility use fees are available in the document container at the bottom of this page.
The Governing Board recognizes that district facilities and grounds are a community resource and authorizes their use by community groups for purposes provided for in the California Education Code "Civic Center Act" when such use does not interfere with school or district activities.
Terms and Conditions
All requesters must read and agree to the district's terms and conditions for using school property for public purposes and as a Civic Center when the request is made. Failure to adhere to the terms and conditions may result in revocation of use and/or denial of future facility use within the district.
Insurance and Document Requirements
All requesters must submit a valid Certificate of Insurance with an additional insured endorsement for $1,000,000/$2,000,000 aggregate, naming the Chula Vista Elementary School District, 84 East J Street, Chula Vista, CA 91910, as an additional insured.
Failure to provide the required Certificate of Insurance will result in denial of the facility use request. Failure to update the expired Certificate of Insurance will suspend the requester's facility use permits until a renewed certificate of insurance is provided. Non-profit organizations must submit a copy of the IRS 501(C)(3) Determination Letter and a current IRS Form W-9 to qualify for reduced rental fees.
District Priority
All facility use by community organizations depends upon facility availability. The school site and/or district have priority for all facility use. The school principal determines which individuals and/or organizations may use school facilities. Facility use may be revoked at any time, with little or no notice, if the school and/or district needs the facility for district purposes.
Requesting Facility Use
Please contact the school before requesting facility use at a school site to determine site availability. Contact information for each school can be found on the school's webpage. Failure to submit a request on time will result in a delay in facility use. Facility use may not begin until proper authorization has been received from the school principal or the district, as applicable.
The district utilizes an online facility request and rental system called Facilitron to provide a positive user experience. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters can access photos and descriptions, see real-time availability, get estimated quotes, and pay online. In partnering with Facilitron, the district has launched custom facility-use sites for the district and each school site, allowing facility-use requests to be submitted at any time. You can view and request all district facilities.
Facilitron will assist with setting up organization and user accounts and verifying non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance). Payments can now be submitted conveniently online. Payment options include major credit cards, checks, ACH/eCheck, and PayPal. Proof of insurance (a certificate of insurance) can also be conveniently uploaded to the system and/or obtained directly through Facilitron. Please note that requests will not be processed until the required certificate of insurance is uploaded.
If assistance is needed to set up an account and/or submit a facility use request, contact Facilitron directly at (800) 272-2962, Ext. 1.
Facility Use Fees
Facility use fees are charged in accordance with the district Fee Schedule. Payment for direct costs and full-fee rentals is due at least one week before facility use. Cancellations must be made at least 72 hours before the rental date. Facility use on weekends or during school breaks requires a custodian and charges a minimum of 3 hours. When entering a request, please choose "pay by mail" to defer fee payment until after the school site and district approve the request. Once approved, payment is due. A credit will be issued to the requester's account in case of use cancellation. To inquire about a refund, please contact Facilitron directly.
Online Payment
Online invoice payment can be made during the facility request process.