Facility Use Permits

 All Facility Use Permits are suspended until further notice due to the COVID-19 Pandemic restrictions. Please monitor this page for updates as to when District facilities will be available once again for Facility Use by the Community.


The Governing Board recognizes that District Facilities and Grounds are a community resource and authorize their use by community groups for purposes provided for in the California Education Code "Civic Center Act" when such use does not interfere with school or District activities.  See Board Policy and Administrative Regulation 1330. 

Terms and Conditions

All requesters must read and agree to the District Terms and Conditions for Use of School Property for Public Purposes and as a Civic Center at the time the request is made.  Failure to adhere to the Terms and Conditions may result in revocation of use and/or denial of future facility use within the District.

Insurance and Document Requirements

Please note, all requesters must submit valid proof of insurance in the amount of $1,000,000, which names the Chula Vista Elementary School District as an insured party.  Non-profit organizations must submit a copy of the IRS 501(C)(3) Determination Letter along with a current IRS Form W-9 in order to qualify for reduced rental fees. 

Failure to provide proof of insurance will result in the denial of the facility use request.  Failure to update expired insurance policies will result in a suspension of the requester's facility use permits until a renewed certificate of insurance is provided.

District has Priority

All facility use by community organizations is contingent upon facility availability.  The school site and/or District have priority for all facility use. The School Principal determines which individuals and/or organizations may use school facilities.  Facility use may be revoked at any time with little or no notice in the event the school and/or District needs the facility for school of District purposes. 

Step By Step Instructions

The process for approval of facility use requests can be found here.  Step by Step Instructions will be available soon.  Please click HERE for an introduction to placing a request.  See below for more information on our new facility use request system. 

Requesting Facility Use

Please contact the school staff before requesting facility use at the school sites to determine site availability.  Contact information for each school can be found at CVESD Schools.  See Board of Education Meeting calendar for dates.  Failure to submit a request on time will result in a delay of the facility use.  Facility use may not begin until proper authorization has been received, either from the School Principal, and/or the Board of Education, as applicable. 

The Chula Vista Elementary School District is pleased to announce its transition to a new online facility request and rental system called Facilitron designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes, and pay online.

 In partnering with Facilitron, the District has launched custom facility use sites for the District and each school site – allowing facility use requests to be submitted at any time.  You can view and request all District facilities here.  

Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable).  Facilitron will also collect payment and proof of insurance (certificate of insurance) on CVESD’s behalf.  Payments can now be submitted conveniently online. Payment options include major credit cards, checks, ACH/eCheck, and Paypal.  Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.

Accounts are being created on behalf of organizations who had reservations with the District prior to Facilitron, and an automated email will be sent to existing organizations to create a password to access the account.  If assistance is needed for setting up an account and/or submitting a facility use request, contact Facilitron directly at: support@facilitron.com, or call: 800-272-2962 ext 1.

Facility Use Fees

Facility Use Fees are charged according to the District Fee Schedule.  Payment is due for Direct Cost and Full Fee rentals at least one week prior to facility use.  Cancellations must be made at least 72 hours prior to the date of the rental.   Facility Use on weekends or during school breaks requires the presence of a custodian, and a minimum of 3 hours is charged.

FAQs

Please visit our Frequently Asked Questions page for more information.

Online Payment

Online payment of invoices can be made during the facility request process.  

Contact

Business Services and Support
(619) 425-9600 ext. 1370

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